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Floral & Event Design Coordinator (Part Time)

Pebble Beach Company
Stunningly situated on Californias Monterey Peninsula, Pebble Beach Resorts is renowned the world over as a legendary place. For almost a century, we have offered our rich tradition of unparalleled accommodations, warm hospitality, expert service and spectacular recreation. Come enjoy a truly incredible experience, all in one spectacular
Floral & Event Design Coordinator
Provide administrative support and floor coverage while assisting in the coordination in the day to day operation with the Floral Manager and partner with the Accounts Payable Manager for accounting support. Meet and review contracts and details with guests, clients and vendors. Timely and accurate on billing, reports, contracts and other written correspondence.
Essential Duties & Responsibilities:
Administrative
Timely and accurate on billing, reports, contracts and other written correspondence
Input data on spreadsheets and posting of revenue daily
Maintain office supplies
Manage pre-set budget expense limits
Excellent and proficient working ability in Windows, Word, Excel & Outlook
Ability to learn and understand diagram software
Working knowledge of social media sites such as Pinterest and SmugMug and others that are pertinent to the operation
Answering phones and managing the calendar of the F&ED manager when necessary.
Coordination of scheduling job responsibility
Communication
Communicate Huddles to the team daily
Ability to compose memos, contracts and other documents that are required by the department
Professional demeanor - Ability to meet with guests/clients attends pre-cons, and menu meetings
Proper telephone etiquette
Financial
Post daily revenue and track invoices
Assist with cost analysis spreadsheets, event and monthly reports
Event Coordination/Guest Interaction
Ability to meet and review contracts and details with guests, clients and vendors
Be an onsite coordinator for special events and occasions.
Qualifications
Professional demeanor and proper telephone etiquette essential
Proficient in Microsoft Office
Working knowledge of social media sites such as Pinterest, SmugMug and others
3+ years' of administrative experience required
High school diploma or equivalent required
Physical Requirements
Ability to sit for long periods of time. Repetitive hand use.



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